SILKIN MANAGEMENT GROUP: MORE ON OFFICE POLICY

Silkin Management Group has provided a variety of articles on our various Silkin Management Group blog sites over the last month concerning office policy. We’ve presented suggested lists of items to include in office policy as well as possible wording for some of the items on these lists. Over the next few days we will continue to provide suggested wording for different facets of policy that you can adapt to your office.

Silkin Management Group clients are primarily dentists, veterinarians and optometrists throughout the United States and Canada. None of them were extensively trained in practice management in school. We provide that missing education, and a key part of that education concerns policy. In fact all clients new to Silkin Management Group’s program receive the Silkin Management Group Office Policy and Job Description Manual – over 400 pages of suggested policy and job descriptions for a health care office.

Today we’ll provide some wording out of that manual having to do with policy concerning employees keeping track of their working time.

KEEPING TRACK OF YOUR TIME:

Each staff member is individually responsible for recording work time on the attendance sheet and/or time card when reporting for work, leaving for lunch, returning from lunch and leaving at the end of the day.

The attendance sheet and/or time card is a legal document and must not be destroyed, defaced or removed from the premises. Never allow another employee to enter your time for you and visa versa.

Overtime must be authorized in advance of extra time worked or as soon as possible thereafter. Overtime, changes or omissions on the attendance card must be authorized by the Office Manager and initialed.

When you leave the premises, let us know. If you have to go out of the office or the building on personal business during your scheduled work hours, first get permission from your supervisor. Then check in and out on your attendance sheet or time card.

In our next article we will offer some suggested wording on other areas having to do with working hours.

If you’d like more information about Silkin Management Group’s Office Policy and Job Description Manual, contact us at 800-695-0257.

Dave McKevitt
Silkin Management Group Consultant